Policy No. 1100.057.19

SANTA BARBARA COUNTY AIR POLLUTION CONTROL DISTRICT POLICIES AND PROCEDURES

Policy No: 1100.057.19

Supersedes No: 1100.057.96

Date: September 16, 2019

Status: Final

Topic: Professional Registrations and Memberships

Distribution: All Staff

This policy and procedure outlines the process for obtaining approval for reimbursement of Professional Registration and/or Membership costs.

The District supports job-related Professional Registration and Memberships to encourage employee professional development, increased awareness of current air quality issues, and coordination with other air quality professionals.

Professional Registrations are defined as those requiring an exam (oral or written) or a formal application approval process.  The District will pay up to a total of $200 per staff each fiscal year for Professional Registrations that are related to the employee’s position at the District, including the following:

  • Professional Engineer registration with the State of California
  • Certified Consulting Meteorologist

Professional Registrations not listed above will be considered on a case-by-case basis.

The District recognizes memberships for the organizations listed below and will pay up to a total of $200 per staff, each fiscal year for Memberships that are related to the employee’s position at the District:

  • Air and Waste Management Association
  • American Meteorological Society
  • Association of Environmental Professionals
  • American Academy of Environmental Engineers
  • American Society of Mechanical Engineers
  • American Society of Chemical Engineers
  • American Institute of Mining, Metallurgical, and Petroleum Engineers

Membership in these recognized organizations allows staff to receive certain membership benefits.  The District will also pay an additional $50 per staff each fiscal year for related memberships in these recognized organizations, including memberships in local chapters, whose purpose is related to the staff member’s job.  Memberships in organizations not listed above will be considered on a case-by-case basis.

PROCEDURE FOR OBTAINING AUTHORIZATION:

In order for the District to pay registration and/or membership fees, prior approval is required before applications can be submitted.  Fill out the membership/registration application or renewal form from the organization and submit this to your Supervisor for approval.  There are two ways the membership fees are paid.  Either the employee pays the fee and then seeks reimbursement or the organization invoices the District directly.  To receive reimbursement, use the web-based SAP Concur online reimbursement software.  Attach your receipt (proof of payment) along with the signed approval from your Supervisor.  If the District is invoiced, a purchase request must be submitted to the Fiscal Section by the employee’s Supervisor for processing and payment.

Policies and Procedures Memoranda are intended to provide agency staff, applicants and the public guidance relative to standardized District procedures.  These policies and procedures shall not be interpreted in conflict with District Rules and Regulations or administrative policies, and may be modified or updated periodically without advance notice.